GENERAL PRIVACY POLICY
Revised: May 2023
Teamsters Local Union No. 155 (“TEAMSTERS 155”) has an ongoing commitment to protect the privacy and confidentiality of personal information of our Members, Permittees, Reserves, or other persons whose personal information we collect, use, or disclose. The TEAMSTERS 155 Privacy Policy is developed in conformity and subject to the British Columbia Personal Information Protection Act (“PIPA”). This policy applies to our Members and other third parties (including Permittees and Reserves) whose personal information we collect, use or disclose. This policy does not apply to personal information of our employees and volunteers, who are subject to our Employee Privacy Policy.
TEAMSTERS 155 is the exclusive bargaining agent for our Members, Permittees, and Reserves in the motion picture and television industry. We collect, use, and disclose personal information of our Members, Permittees, and Reserves:
- in the course of representing them in collective bargaining;
- in contract administration of our Collective Agreement with producers party to our Collective Agreement;
- in administering matters and issues relating to our Members and programmes for our Members;
- in admitting and administering programmes for Permittees and Reserves in the TEAMSTERS 155;
- in administering benefits and benefit plans which provide various benefits or perquisites to our Members, Permittees, and Reserves.
TEAMSTERS 155 may collect, use and disclose the personal information of other third parties as necessary in the normal business affairs of TEAMSTERS 155.
ACCOUNTABILITY
TEAMSTERS 155 is accountable for personal information in its possession or control. Our Chief Privacy Officer, the Secretary-Treasurer/Principal Officer, is accountable for TEAMSTERS 155’s compliance with this Privacy Policy and with PIPA.
PERSONAL INFORMATION
Personal information is information about an identifiable individual in whatever form and whether recorded or not.
TYPE OF PERSONAL INFORMATION COLLECTED
Examples of personal information which TEAMSTERS 155 typically collects, uses or discloses about our Members, Permittees, or Reserves are:
- Date of Birth
- Work History
- Mailing Address
- Company Name (if applicable)
- Home Phone, Cell and /or Pager
- Social Insurance Number
- Email address
- Information which you voluntarily provide to us, such as a resume, letters of referral or other information relating to prior work experience
- Canadian Citizenship and/or Permanent Residency Status
Wherever possible TEAMSTERS 155 will collect personal information directly from you. TEAMSTERS 155 usually collects this information from the Teamsters Membership, Permittee or Reserve Application Forms.
When you provide personal information to us through application forms or other documents relating to your membership in TEAMSTERS 155, you are consenting to the use and disclosure of your personal information for all reasons relating to your involvement in TEAMSTERS 155, including disciplinary hearings relating to your membership or status as a Permittee/Reserve in TEAMSTERS 155.
Where you accept work with a producer or other party to our Collective Agreement, you thereby consent to TEAMSTERS 155 collecting, using and disclosing your personal information for the purposes of administering the Collective Agreement, including representing you in the course of any grievance or arbitration.
TEAMSTERS 155 will not disclose your personal information to producers or other parties to a Collective Agreement with us without your express consent. This consent may be in the form of a general consent to provide all or some of the personal information in our possession or control until and unless we are advised in writing not to provide the personal information to all or any producer/employer.
TEAMSTERS 155 will also collect and use personal information from third parties in order to confirm monies and benefits owing to our Members, Permittees, and Reserves working under the TEAMSTERS 155 Collective Agreement.
COLLECTION AND USE OF PERSONAL INFORMATION
The purposes for which TEAMSTERS 155 will collect and use personal information include, but are not limited to:
- Enrollment of individuals as Members of TEAMSTERS 155 or as Permittees/Reserves;
- Representation of our Members, Permittees, and Reserves in collective bargaining;
- Representation of our Members in Collective Agreement administration;
- Provision of personal information provided to us by Members, Permittees, or Reserves to provide to employers for work opportunities;
- Training of Members, Permittees, or Reserves;
- For the purpose of investigation, mediation, litigation or settlement of any disputes with employers on behalf of our Members including, but not limited to, grievances, arbitrations, Labour Relations Board hearings, government appointed commissions and other legal or administrative proceedings;
- Enrollment of our Members in benefit plans and in applications for benefits in those plans; • Other Member services that may arise from time to time.
TEAMSTERS 155 will make every reasonable effort to ensure the accuracy and completeness of any personal information which it collects and intends to use to make a decision that directly affects the Member, Permittee, or Reserve.
DISCLOSURE OF PERSONAL INFORMATION
Certain personal information is disclosed in accordance with legislation or to a trusted third party service provider such as International Brotherhood of Teamsters, insurance and benefit providers and administrators. Except where allowed or required by law, TEAMSTERS 155 requires third parties to whom it may disclose personal information of our Members to have a policy in place that complies with the requirements of PIPA and requires their agreement to comply with this policy with regard to any personal information which it receives from Teamsters 155.
Personal information which you provide to TEAMSTERS 155 is usually disclosed to:
- Employers for job opportunities for our Members, Permittees, and Reserves and in the course of grievances or arbitrations involving you;
- Service providers retained by us to provide services to our Members, including legal counsel;
- International Brotherhood of Teamsters’ TITAN (Teamsters Information Terminal Accounting Network) to administer membership and membership programs;
- Teamsters 155 Health & Welfare and Pension Program Plan administrators;
- Where authorized by PIPA BC or required by law such as a court order, subpoena or search warrant.
KNOWLEDGE AND CONSENT
Except where it may or is required by law to do so without your knowledge and/or consent, TEAMSTERS 155 will notify you at or at the time it collects your personal information for the purpose for which it is collecting, using or disclosing your personal information.
Except where it may or is required by law to do so without consent, TEAMSTERS 155 will obtain your consent at or prior to the time of collection, use or disclosure to collect, use or disclose your personal information for the purposes which it has disclosed to you. In some cases, the nature of the transaction will be obvious and you will be deemed to have consented when you provide your personal information.
When we wish to use or disclose your personal information for a new or additional purpose, we will first obtain your consent to do so.
In some cases, PIPA allows TEAMSTERS 155 to deem you have consented where you have been provided with an opportunity to opt out but you have not done so. This will not be done for sensitive personal information.
PIPA allows the personal information of your dependents to be collected without their consent where it is for the purpose of providing a benefit to them, eg. Enrolling them in a benefit plan.
TEAMSTERS 155 will not sell or rent your personal information to third parties without your consent.
LIMITING COLLECTION
TEAMSTERS 155 will only collect, use, or disclose personal information that is necessary to fulfill the purposes which we have identified unless TEAMSTERS 155 receives further consent from you.
TEAMSTERS 155 will not collect, use or disclose personal information for any purposes other than those for which it was collected, except with your consent or as required or permitted by law.
TEAMSTERS 155 will ensure that third parties have a privacy policy that adheres to the TEAMSTERS 155 privacy policy.
Members supply their own resumes. The information contained in these resumes is the responsibility of the Member. TEAMSTERS 155 accepts no responsibility for any loss or damage resulting from personal information disclosed to employers/producers in resumes provided by a Member, Permittee, or Reserve.
RETENTION
Personal information is retained only as long as necessary for the fulfillment of the purposes identified and thereafter for as long as necessary either to comply with applicable legislation or prudent business practices relating to document retention. TEAMSTERS 155 will not update personal information if it is no longer needed for the purposes identified.
All personal information which is used to make a decision about you will be kept for at least one year after the decision.
WITHDRAWAL OF CONSENT
You may withdraw your consent to the collection, use or disclosure of your personal information at any time by giving TEAMSTERS 155 reasonable notice that you are doing so unless such withdrawal of consent would frustrate the performance of a legal obligation made by TEAMSTERS 155. Withdraw of consent could prevent TEAMSTERS 155 from providing you with training or assisting with work opportunities or result in other consequences. We will advise of the consequences known to us at the time of withdrawing your consent.
ACCURACY
TEAMSTERS 155 will make all reasonable efforts to ensure that personal information which we collect, use or disclose is accurate, complete and current as required for the purpose for which it was collected or is to be used or disclosed.
You may request that TEAMSTERS 155 correct any of your personal information in our possession or control. If TEAMSTERS 155 determines the request to be unreasonable, your request for correction will be noted on the copies of the personal information in question. If TEAMSTERS 155 is satisfied that your request is reasonable, it will correct the information as soon as possible and we will notify anyone to whom we have disclosed the incorrect personal information in the past year.
Requests for routine updates to personal information such as address changes, name changes, beneficiary changes, etc., should be made directly to the staff responsible for maintaining such information.
SAFEGUARDS
TEAMSTERS 155 protects personal information against loss or theft with appropriate security safeguards. Safeguards which we use include physical, administrative and electronic security measures. Information is safeguarded from unauthorized access, disclosure, copying, use or modification.
Management and other staff who handle personal information as part of their job responsibilities are responsible for maintaining the confidentiality of all personal information to which they have access. TEAMSTERS 155 will ensure that these employees are informed and up to date about TEAMSTERS 155’s policies and procedures for protecting personal information.
Personal information is only made available to those who reasonably need the information to perform their job functions.
ACCESS TO PERSONAL INFORMATION
You have the right to access your personal information in TEAMSTERS 155 possession or under TEAMSTERS 155 control. A request for access must be made in writing. TEAMSTERS 155 reserves the right to refuse such a request where access is or may not be permitted by PIPA or other applicable legislation.
In some cases, access will involve editing the personal information which we allow you to see to prevent access to personal information which TEAMSTERS 155 may not or must not allow you to access.
MEMBERS ACCESS, SUGGESTIONS, AND COMPLAINTS
You may access your personal information, make suggestions regarding the TEAMSTERS 155 Privacy Policy or register a complaint about our practices by contacting our Chief Privacy Officer, the Secretary-Treasurer at 604-876-8898 or by mailing the Secretary-Treasurer at:
Teamster Local Union No. 155
Attention: Secretary-Treasurer
490 East Broadway
Vancouver, B.C. V5T 1X3
If you are not satisfied with the response you may complain to the Office of the Information and Privacy Commissioner.
Mailing Address
Office of the Information and Privacy Commissioner for British Columbia
PO Box 9038 Stn. Prov. Govt.
Victoria, B.C. V8W 9A4
Location
4th Floor, 947 Fort Street
Victoria, B.C. V8V 3K3
Contact
Telephone: 250-387-5629
Fax: 250-387-1696
Email: info@oipc.bc.ca
For toll-free access, call Service BC at one of the numbers listed below and request a transfer to 250-387-5629.
Vancouver: 604-660-2421
Elsewhere in BC: 800-663-7867